Notion Office Hours: Tiago Forte ✍️ - Sous-titres bilingues
Hello everyone, welcome to Notion Office Hours.
Let us know if you can hear me okay, welcome, welcome, amazing.
We have a lot of Notion pros here today too, so there'll be a of people.
answering in the chat but if you've never been to a Notion office hours just a
little bit of a quick introduction because we do often get a lot of the same
technical questions over and over again and this session really today is
about having Tiago help us and show us kind of how he's been using Notion to do
his blogging workflow so that he produces a blog post every day.
So this is not necessarily a session where we're going to go too deep into how to use Notion,
how to do specific things in Notion or kind of tech support for Notion.
We do have lots of other office hours where we do cover that in more detail.
Check out our building from scratch that we did last week and these are recorded so you can access these anytime.
So today, really, it's about Tiago and Tiago's workflow.
And so we're going to focus on use case today.
So I'm just going to jump in as someone's broadcasting from the kitchen.
Okay, so Tiago, I'm so excited to chat with you today.
I your course, getting things done like a boss forever ago.
I don't know when you first made that call.
years ago it was,
but I think I might have been in one of your first versions of that and it totally changed my productivity and then recently taking building a second brain,
super influenced the way that I set up my notion set up.
So, Tiago is an incredible productivity consultant, his are amazing, they can help you regardless of whatever tech you're using, whether you're using Evernote or Notion and so I'm just super grateful that you're here and
willing to show us your stuff.
Of course.
Yeah, I've been looking forward to this all week.
There's so much energy and activity around here.
I'm just going to pause a mute for one second and have the kitchen noises stop.
And it's going to be as Spanish, so I'll just hold on one second.
Amazing.
Cool.
So we have a really good mix of people here.
It like more people haven't been to an office hour.
So if you're curious about past office hours, you can actually click on the notion icon at the very top of your screen.
And so this is notion office hours number six.
We have lots of other ones.
We do go into a little bit about the second brain in a past event with Maria building from scratch.
And next week we have managing client and
managing projects in Notion 2 so we definitely have future episodes coming up
for very different use cases but again today is all about blogging workflow.
I'll do my best to keep an eye on the questions we're gonna try and keep it on task as
much as possible and then toward the end if we want to kind of veer into some of
the more off-topic questions or kind of peripheral stuff we can do our best to
address that but let's turn it over to Tiago let's do and let's dive in.
Cool.
Thanks, Marie.
Thank you for having me on.
This is really fun.
A of people here is staggering.
Jeez.
That's really, really cool.
So I wanted to give a little bit of a preamble.
It's funny,
this morning,
as I was looking at my calendar,
I this,
you know,
that we were doing this,
and I had this thought, this sudden moment of panic like, shoot, I better go in and like really clean up my notion.
Make perfect, yeah.
Make everything perfect, so everyone thinks I have it all together and have all the answers.
You know, that's not what I'm gonna do.
Let's just show exactly how it is, like the current state.
And think that one of the values of this
for your audience here might be
that to see like how does someone like me who is immersed in productivity and organization and knowledge management all day, every day.
learn how to use Notion.
Because I'm really, I'm a novice.
I'm just the past few months like dipping my toes in the water, seeing some of your stuff, a few other people.
So like, how does someone like me go about doing that?
And the is the approach that I like to take is very bottom up.
I that anytime I,
when I try to like architect the perfect system from the front door,
I end up always, every time, creating something that looks cool, but it's just like a monster.
It's like a monster to maintain, it's a monster to use, it has nothing to do with my day-to-day life.
It's sort of like a modern art project.
It's a beautiful sculpture that I'm just looking at.
So the way that I'm doing this is really just little tests, oh, could I do this in motion?
Can I do that in motion?
And there's really three things.
One of them is my blogging workflow, but two other kind of small experiments I'm running.
So let me go ahead and share my screen.
to that too as I you know I'm trying to record more videos and more YouTube videos and I'm just
saying I'm not editing it I'm not making it perfect I want for people to see the real real
life behind the scenes and it is messy.
Exactly.
Okay.
So you can see my notion, right?
Yes.
Okay.
So let's see.
I'm really just doing these little three things right here.
And as you can probably instantly tell, I'm not really just using the built-in templates.
I'm not doing a lot of customization.
Not doing any of the more advanced features, link databases, all things.
I'm really just seeing what kinds of really processes and procedures are most sensible in Notion.
And the reason I say processes and procedures is, you know, as probably everyone here knows, I'm really into Evernote.
I do a lot of things in Evernote.
But what I'm noticing is that as pieces of information become mature,
So for example, this is my building a second branch is the course that I teach, my BASB playbook.
You know,
this is something that until now I kept in Evernote,
it was basically just the different checklists and procedures that I do every time that I teach this class.
And what I notice is,
is once a process like this gets mature,
right, it's not this like completely uncertain thing I'm making up as I go along, it really doesn't benefit from anything in Evernote.
It doesn't benefit from Evernote's quick capture, from Evernote's kind of the messiness of it.
And this is the point I think it makes sense to bring it into something like Notion, where it does benefit.
The more advanced features and the structure and so you can see different things like they're really just of how I launch,
this is the cohorts of the course that I teach, so how do I plan them?
Many of these links go to either Evernote pages or Google Docs or other things.
How do I do sales?
How do I do the launch?
And I love that I can really easily, for example, just get these and move them around.
You know, these launches that I do, like most online launches, it never goes exactly the same way at the same time.
There's always a little bit you want to change and so you can't exactly just go 1, 2, 3, 4, 5, you have to...
and go, okay, I'm going to do this actually third instead of second this time.
Yeah.
Do you have a reflection process built into there too, given that each launch kind of goes a little different each time?
That would probably be the next thing.
This is the first, the cohort that I'm teaching this month is the first time I've used this.
So that'll probably be added right down here.
And really like that these are nested.
You the hierarchy I can do here.
For example,
like guest interviews and screen recording,
I have a few other such sort of recording checklists and those will probably end up going under just one of these sub pages,
which like recording checklists, right?
And then underneath there, I'll have guests, screen lectures, each of the kind of subtypes.
So that's one thing.
That was probably the first, and actually this was the first, so here's my blog workflow.
This was the sort of the main headline of this office hours.
But really,
I just,
again, took a straightforward approach, just added in the color of my blog, the logo, just to make it a little visually pleasing, and really, this was actually kind
of a huge deal for me.
Before I did have each of these steps,
these are basically the stages,
a piece of information goes through from this very,
very first idea all the way to getting posted on my blog,
getting emailed to my email list,
if there's paywalt I practice members posted on social media and then archived,
but they were sort of just like distributed in different notebooks, or I would kind of do it in a more haphazard way.
And this has been kind of amazing.
I moved to this kind of Kanban board style, maybe a month or two ago.
And thing that immediately jumped out was how much there is.
Like I had no idea until seeing all these in one place, I mean, there's like 40 to 50 posts.
or not even post but you know things to announce or things to publish that I am
working on at any any given time from just the most random ideas that just
occurred to me to things that started to collect notes on to outlines that
I began to structure to drafts to post on my blog to emails to social media and
then to the archive and so what this does gives me a few benefits so first it's
cool to just see it all in one place.
I can notice patterns.
You I can I can see oh this idea is actually related to this post I'm already working on.
Let just combine them Or let me you know accelerate one of these notes into a post so then I can announce two things that are related at the same time
It just gives me a better bird's eye view And then the second benefit,
you can see, so a lot of these links go to Evernote.
So I'll show you this in a sec.
I'm curious how you manage to the content that you give out for free, and then I saw that you've got your Praxis members.
I guess how much of that free content or how much of your paid content,
I'm curious how you manage that when you are creating so much content every week for free,
how do you manage are you repurposing, are you going in more depth into your paid content?
I'm curious what that division looks like for you.
Yeah, you know, it's...
Not that rigorous.
For example,
this collection of things you see here is a mix of free posts and promotional things selling specific products and things for my subscription members.
It's sort of all part of the same process.
I don't treat them that way.
It's more like I'm just trying to,
once to twice a week, I'm trying to move two to three things, is usually how many things are included in each email.
It's usually the main thing, and the secondary thing, and then something in the PS.
So as long as I have two to three things in this column right here,
You know,
the post column basically means it's either on the blog or it's a Facebook post or it's on Twitter or it's on YouTube or it's a link that I can link to.
It's like there's something ready to go.
As long as I have two to three things, I'm good for the week and the money, it's funny.
I sort of treat monetization as like a side effect.
It's like I'm publishing all this stuff so often that a certain percentage of people will buy, a certain percentage of people will subscribe.
And guess that's served me well enough in terms of business planning to this day.
Eventually, I'll probably need to do some more strategic planning, but you're right.
I just focus on publishing.
As long as there's enough going out the door, I find that the business really works.
another question to piggyback on that like I know that your I would say a
prolific tweeter and you know you have a lot of conversations that you get into on
Twitter and sort of threaded conversations and that's where I hear a lot about your ideas too.
Do you kind of tie those in with any of your publishing flow or is that just kind of in the moment.
do you store those threads and tweets,
I'm assuming,
as part of your second brain,
you are you, I guess, tagging those, keeping those, documenting those, almost like you've got your posts and ideas here?
Or are those just kind of free and they're out there and whatever?
Yeah, that's an interesting question.
I do tweet a lot,
probably too much, and you know, in a way, I never thought about this before, but in a way, Twitter is like here.
It's sort of like the pre-idea stage, where I truly have no filter with Twitter, like half the stuff.
I just haven't even thought two seconds about as you can probably tell some of it is weird or random or dumb or wrong I
Don't put the minimal filter because I just find if I start to think about oh what are people gonna think is
It's gonna be well received all that stuff then I would just never tweet.
Yeah, and so usually Twitter is like the it's like the chaotic
crazy consciousness, mind dump stuff, and then usually I just see how people react and it's amazing you know.
I remember even when I just had a few hundred followers,
the amazing thing of Twitter is
Like you're seeing so many tweets that the volume of you know the tweet flow if there's such a thing is so
high You know I remember when I had three or four hundred followers
I would go and look at the analytics and found you know
I was doing thousands of impressions even then and so what that means is you can test things like all have two tweets
You know tweeted two minutes apart And there's an order of magnitude,
difference in how many, how much engagement and how much response I get just between those two things.
And often it's the reverse of what I think.
Yeah.
You know, something I tweeted, I think, oh, this is brilliant.
It's to do great.
It's nothing.
And then something else that I think is just not really interesting gets huge, gets a huge response.
So often what makes it into this first ideas column is the tweet it.
I don't want to spend even the time it takes to collect a few of these notes or write them in this notion page.
I even want to spend that unless I have some initial indicator that it's good.
good, right, that there's some quality there.
And I use Twitter as the sort of the live fire or testing ground.
Well, I love that.
Yeah, I think something that I've done too is when something gets a lot of traction, I'll kind of clip that tweet, you know, send it into my Notion note.
And then as I'm building my post, I'll reference those tweets and be like, well, John said this and I thought that was interesting.
And almost is a way to kind of build out your
that a more detail because you can pull in interesting ideas and kind of put your own idea forward of,
well here's why I disagree with that or here's why I think this was a really interesting conversation.
Exactly.
It's more social proof about the idea of being interesting, right?
Totally.
And one thing.
Like notice here that there gets to be,
with each subsequent stage there's fewer and fewer things,
and that's part of just the filter of not everything is worth bringing all the way to a,
you know, a product, but it's also kind of what you were just saying.
Sometimes you combine things.
Yeah.
You know,
sometimes one of these cards is for something and the other right and then you go you can go oh instead of you know treating these as
completely unrelated things what if you combine them and then the post would
become like you know the pros and cons of X right and then you actually have like
a lot of good rich material for both sides and it becomes kind of a rich or I like that.
There've been a couple, a couple questions that came in that could tie in with this a little bit.
One person said, what is the process you use to link to Avernote?
All I do is,
so in Evernote,
If you just do right-click,
you can do a public link, but really no reason to do that if you're just in your internal systems.
So I just do copy-note link, which creates a link that essentially is only available to you.
Then if I was going to put it here, there's actually, this is part of the pre-built template, there's a link field.
I even know what half this stuff is.
I haven't even looked at it.
So much potential to that.
I don't know.
I know.
don't know.
I know.
I don't know.
Oh my gosh,
the yes,
what I would love to do to your set up with relational databases and I just,
I just think you're building a second brain methodologies work so well with notion like the ability to connect disparate notes like you were saying,
and because my notes live in notion I'm able to connect those blog post ideas right to the notes that kind of tie in with it,
too So there's just so much potential,
but I think I think that what's great about your setup is like you said You've only been doing this a couple months or so,
so it's great to see I think how you're approaching it and how you're thinking it and it doesn't need to be so complex
Just start with something that gets you moving and keeps you productive and you can always iterate on the system later, right?
Exactly.
Yeah, this is actually, we were just talking about this in my class on Wednesday is I this is sort of a principle of mine is is that structure is expensive structure, you know, especially organizing
types and productivity nerds to attend the notion office hours in the middle of a weekday.
We tend to to to like intrinsically enjoy.
You know, we just, we love the order of it.
We love the aesthetics of it.
It gives us a sense of honestly like, it's sort of a can be a coping mechanism just to feel like calm and grounded.
Things are in control.
Yes, the world is handled.
And so because I often work with such people,
I often ironically am on the other
side trying to get them to calm down a little bit where if you add too much structure up front,
you know, there's a cost to creating structure.
There's a cost to maintaining structure.
There's a cost to changing structure.
structure.
So I really advocated just-in-time approach where only add as much structure as is needed to solve the problem at hand.
And that way you're sort of pulling,
you're sort of creating structure on demand and in response to a real need, rather than trying to sort of predict what you'll need.
And that's actually, yeah.
I want underlying what you just said there.
Because again,
I think due to notions complexity,
it can be so easy to spend a lot of time and feel like you've got to figure out the system.
But I think as you said,
the just in time approach and taking things sort of project by project, iterating on it, it's so easy to move data in notion.
It me a while to realize that.
So can correct, you can shift databases, you can change databases to pages very, very quickly.
So like don't worry about getting it perfect upfront.
I the just in time approach and learning that in building a second brain was like, it's very permission giving.
You realize like it doesn't need to be so stressful.
adapt on the fly and it gives you a lot more permission to just be a little messy as you
go because you just can't predict what you're going to need in a few months, a few years.
Yeah, exactly, exactly.
I think the better question is, what is the correct amount of structure for the task at hand?
You when I'm writing,
if I,
like, this seems like this super legit writing workflow, but we're
you know, in the actual writing, like, let's say, turning an outline into a draft or a draft into a post, it's highly chaotic.
I mean, I have a Google Doc open and things are just getting cut and pasted and deleted and moved from one document to another.
And there's a certain amount of the creative process that should be that way.
And I think asking what is the correct amount of structure to not stifle your creativity is a better question.
I love that.
I think we also had a question about whether you,
I don't know if this was a question or in the chat,
someone was asking whether you do your blog drafting in Notion or I know you mentioned Google Docs so maybe you're actually collecting this information
in a couple of different places but it doesn't seem like you're actually writing the content itself in Notion.
Notion becomes more of like the planning workflow.
True.
Yeah, exactly.
It's planning.
It's for status.
It is for checklists, processes, procedures.
That's currently how I'm using it at least.
I like Google Docs.
The reason being it's collaboration.
I there's still just nothing like, you know, I'll have a Google Doc.
I've had up to like a hundred people.
Sometimes if I really needed a ton of feedback on a post, I'll post it on Twitter or my Slack.
I don't know of any other tool.
I know if Notion can have that many collaborators, but Google Docs, it's simplicity and how streamlined it is.
I love that I can just have that open and get tons and tons of different feedback on my sort of writing in progress.
But yeah, I do in Google Docs, and then I have a plug-in that moves it from Google Docs.
to WordPress,
so there's actually, I'm realizing there's many, many different programs that I'm using in my workflow, but yeah, each one has its pros and cons.
That's awesome.
The one other thing I was gonna share that kind of the third use case is process documents.
This is a, so I'm doing this matchmaking service for personal assistance.
that is one of my marketing coaches recommended to me.
And it's just the most rigorous thing ever.
They have you,
you know,
like identifying your values,
your principles,
they make you like share your schedule with them so they can analyze it,
you do personality assessments, this one called Colby, and then your personality assessments have to match up.
It's like the craziest thing ever.
But one thing they have you do is really as a qualifying thing.
Like they only want to work with people that are really going to fully take advantage of having a personal assistant.
And so they...
list, what are the things you do that if someone else completely handled them, save you at least 10 hours per week?
And at first I was like, oh, I don't know.
Gosh, I feel like I don't spend that much time on admin stuff.
I'm pretty efficient at it.
But then I made this list, it took me five or 10 minutes, which is about 18 items.
And I realized,
you know, no one of these takes that long or feels that painful, but as a whole, this totally takes 10 hours per week.
You all these little,
you know,
draft blog post,
put it from notion into,
Google Docs or Google Docs into WordPress or just preparing the WordPress document providing discount code
You know sending someone the course FAQs scheduling a zoom call canceling someone's membership It's like it's really hard to have visibility into this stuff,
but altogether it takes a of time And so so how people on the call can use this is I think one thing I've learned,
I've had a couple of personal assistants and one thing I've learned is that no personal assistant or really anyone you hire can organize you.
It's only right.
We think that they're going to come in and somehow just like tell us the answer and in my experience that really doesn't work.
I mean the ceiling of how organized they can make you is the ceiling of how organized you are yourself.
They can't really go beyond that.
And even if you're not ready to hide our assistant or you never do,
doing something like this where you just start standardizing your own behavior.
you know, actually there's actually nothing in these.
I haven't actually created the checklist,
but just making this list made me realize that I am working pretty inefficiently and doing a lot of
things that are wrote and very kind of, very, you know, repeatable and predictable, doing them, you know, kind of in an ad hoc way.
And I think this is one thing that Notion is ideal for is these sort of problems.
Yeah, and that's one thing that I'm working with with the egghead.io team is
almost making it so that if a brand if you were to drop a brand new person into
the workspace that there's enough callouts and introductions and they'll it almost
becomes like an onboarding process so a brand new person walks in and there's
there's directives there's like hey this is this is our values these are our
guidelines this is you might want to check out this document first and it sort
of leads you through these documents in a way that's really practical and quite
inviting and gives a lot of context so it's not just a list of documents it's
well what do I do with these documents what does this all mean so I like the
idea of making your workspace almost like a culture playbook of sorts.
It's like here's how we operate, you know?
And I think it's really hard to do for yourself when you're so close to all those tasks.
Yeah, and in fact, it's this process of of preparing myself to work with the personal system has been a tremendous learning and growth process.
It was like a personal growth experience because everything about how I created my business was about freedom.
I wanted to be able to do whatever I felt like as much of the time as possible.
It was about adaptation.
You know, being willing to turn on a dime once an opportunity arrives in my inbox, just stop everything and go do that.
It was about creativity, doing everything like expressing myself in the way that felt, right?
And all, you know, that your weakness is always the mirror image of your strength, right?
And so all these strengths,
when it came to working with a personal assistant, I found I experienced huge resistance in wanting to even create a checklist.
The way that I respond to my customers is a procedure.
I no, I respond to every customer in a completely customized way.
And I don't think I can do it ever, yeah.
Yes, it needs my personal touch and my love and care for each one of them.
And so it's part of,
part of, that kind of growth, I think, is having good tools, you a good, you sort of need training wheels, right?
Before if you remember the terror and fear it took to get on a bike,
your training wheels was the one of the things that gave you that confidence.
And think having well-designed tools can not replace the need for learning and growth, but can make it a little less painful.
probably a lot of people here can relate to that,
especially if you're like a solo printer kind of working on your own and there's this idea of am I building
a personal brand or kind of a legacy brand and what happens beyond Diego Forte.
What happens if Diego Forte gets hit by a bus?
Do want Forte Labs to kind of grow and live beyond you?
Do you want to train other people to be able to do it?
everyone necessarily wants to do that kind of growth,
but I think as you crave more, you crave more freedom, you might want to create something beyond just what you've created, right?
So that does require letting go a little bit,
looking at the parts that what can only Tiago do and what are the parts that like anyone could really come in and help you do that.
So that's a process that takes a lot.
long time and I can relate to that discomfort of how do I let go of that and
like it's just easy for me to do this two-minute thing but those things add up over time for sure.
Yeah yeah it's interesting because I never wanted a bill to be company.
me.
And I still don't know if I don't think I will ever have an office.
I really want these full-time employees showing up at work.
I'll probably always be some version of a solo-preneur.
If I do have a team, they'll be remote.
They'll be distributed.
And I sort of resisted all these things.
But a couple of things I can recommend, actually.
One is a book called Work of the System.
Yes, excellent book.
Yeah.
Cool.
discovered that it's really like I always want to know like the philosophical view the big
picture that principles and that book really gets into that it's not about the checklist it's about this
it's about that your business even if you're the you know a solopreneur even if you're an employee
in a traditional company there is a system in there.
And I love the philosophy of, you have a system and your system is producing exactly what it's designed to produce.
So if you have stress and anxiety, your system is working perfectly in producing stress and anxiety.
That's so true.
It's like if the systems are there, whether you've articulated them or not.
And so it's like making invisible systems visible.
And I think that's a really difficult skill if you're not exposed to systems thinking, or design thinking, or what have you.
And again,
I think where the challenge of Notion comes is it's so open that if you haven't created a system or you're not aware of kind of what systems need to be created,
you can be creating a bit of a monster without it.
guardrails a little bit.
Exactly.
Yeah.
Yeah, systems thinking.
And then the other thing was this book, One Million, One Million, One Person Businesses.
Oh, I don't know the title.
It's something like that.
One person, One Million Dollar Businesses.
It was based on Tim Ferriss' work, but and they've done a few interviews on his podcast, but basically, it's an eye-opener.
Oh, another one is Company of One by Paul Jarvis.
Oh, another great one.
Yeah, both these books, they sort of break.
Like, we had this paradigm.
At least I had this paradigm up.
Oh, I can stay small.
all, and have this nice calm life where I can control things, or I could build this big thing.
It was like this very black and white thing.
And then you read these books and you realize there are people that are making a lot of money and why that's important
is making a huge impact,
reaching thousands,
tens of thousands of people and their solo a black and white finger or scale has been decoupled from having a huge permanent staff.
So you can choose the scale you want to work at and choose the level of the company almost as independent variables,
which is like so, such a crazy thing.
So even if you don't intend to build a company,
even if you're not self-employed, I think you have to start thinking of these things.
We are all a company of one.
If you have a full-time job, you're a company of one that just hasn't won an exclusive client.
They've hired you for exclusive consulting.
I like that.
Yeah.
Oh, I love that outlook.
Cool.
Well, I'm going to check in to see if any questions came in that aren't, there may be on this same wavelength.
Tiago, do you like using the Evernote link that links to the browser app, or would you
prefer the classic link that should open the note in the Evernote desktop app?
Yeah, it's a kind of an annoying thing I noticed.
In fact, I was just going to share.
When I click on those notes in Notion, what I get looks like this.
So it does open in the browser.
It shows you that the note you're looking for but I would,
I would enjoy that, that classic link, but it's, you know, it's not such a huge deal.
When I'm working on a post,
I'm usually,
it's like I'm sitting down to dedicate myself to that one note,
whereas if I'm kind of working across multiple notes in Evernote, then I'm probably just gonna open up the desktop app.
So not a huge pain point.
Somebody was asking about,
can you elaborate on how you create the Canban structure and bend it and so that it's just a view of the database?
So we do go into the sort of how-tos of this.
You might wanna check out the building from scratch, Notion office hours.
That into a lot more.
Cause the database functionality in Notion is really kind of their signature feature that I think is so powerful,
that it takes a while to kind of wrap your head around.
So definitely check out those past office hours.
That'll be helpful for you.
Someone asked,
I'm curious,
I think you might also use text expand or someone did ask,
I learned in the last notion office hours about text expanders and an incredible tool was wondering how people utilize it in their notion workflow.
I know how I use it in my notion workflow I don't know if if you use text expanders.
of even like Alfred or those other apps to kind of expand out your text.
I use it for URLs all the time.
So I'm creating a task that's notion related, I will use it to upload the notion icon as a URL.
So just type in icon and it spits out that URL.
So ipsum,
any kind of anything that you copy paste over and over again,
your email, your address, any tasks, calendar Evernote notes that you reference all the time.
You actually put those in your text expander,
but curious,
Tiago, if you use it, or if you have really specific interesting use cases
for it that you're like, oh, everyone needs to set this up in their text expander.
Yeah, I really like text expanders.
I use Alfred, which is sort of this plug-in for, I'm not sure if it's for PC, but definitely for Mac.
And really the only, actually the two features I use it for are the sort of spotlight replacement.
You can hit a key combination and it has a little search bar come up that's a bit more powerful than the built-in spotlight search feature.
And the other thing is the what's called, they call it snippets.
It's expanded for them instant bits.
And I use it in a bunch of different ways.
The you said it I think is like really fundamental.
I your phone number, your address, your different email addresses.
Like I sometimes work with people one on one and I'll screen share with them or sit next to them.
And then I always know.
and they start typing out their own email address.
I know, I can't be.
My little heart can't take it.
It's like, whoa, that alone is probably dozens of hours over the course of your career.
Yeah, you type that in all the time.
Every day, how many different services do you log into, right?
Even if people are doing HTML snippets or things like that, there's just so many different use cases.
Anything you've typed in.
more than once, right?
It's, yeah, make a shortcut for it.
Yeah, it's really, and I have a system.
So that's like sort of personal information starts with the hashtag.
So like, or a hash sign, hash sign, A is my address.
P is my phone number, hash sign, what else?
A few other ones.
And then business related ones are the dollar sign.
So like dollar sign.
I like that.
That Facebook, dollar sign, T is Twitter.
Profile, dollar sign, what else?
L is linked in.
And then a few others like,
this is really a big thing with my tasks is if you can standardize the way you write tasks, it's actually huge, right?
Like most people, like, again, I'll sit next to them.
And...
Say something like email, you need to email someone, right?
The number of ways that they'll write that,
they'll say,
oh, follow up with this person,
send someone this person, email them, get back to them, let them know, notify, like there's like a hundred different ways you can say email.
But when you're doing email and you wanna batch a process,
you wanna be able to sit down, like can I show this on the screen?
And do a search across not just one project.
So here's my task manager.
This things.
But know,
you can see here I have maybe 20 to 25 different projects,
another 20 to 25 areas,
like how can I see everything that I have to email or everything I have to read or everything I have to watch?
Well, if I do a search and do so you're going to see the text expander at work forward slash w and in space, see how it puts in watch and then I can And here's
everything that I have to watch across all the different projects.
It's sort of like a tag, it's very much like a tag.
I hate tags, I can't stand tagging things.
It's sort of like an embedded tag.
It's like a tag that you're putting in just in the process of writing the task.
So I have everything to watch, everything to write.
I think this has probably moved to Notion by now.
Everything to do online research on.
And these are the kind of things that it takes a few minutes to kind of plan and set up,
but once you've done it, the amount of time savings on this sort of thing is just huge from day to day.
So I think it's so worth putting these sort of shortcuts in place.
Yeah, I mean, it does.
It's true.
I'll show you this is kind of interesting.
The of these are the the action verbs that I found are the ones I use.
So you can see here I just do forward slash a and it puts in at forward slash be by
And this is only what a dozen action verbs but this covers every pretty much every conceivable action that I that I think of Yeah,
I love that doing that for actions.
I'm doing it for any like, again, booking links, right, your calendar links.
So it's like,
I've got like book a 30 minute session,
it's like Cal 30, Cal 60, Cal Notia, like there's all these different variations and set it up once you are, you're good to go.
And even things like your bio,
like how many times do people And maybe you need like the 150 word version,
the 200, like, you know, I have snippets for like bio short, bio long, whatever.
And if those are things that you have to give for podcast interviews or whatever,
you know,
even like a Dropbox link, if there's like a Dropbox link to my bio photo like there it is with my with my description.
So there's all these little ways I think you can like speed up your workflow day to day for all those things that you do over and over again.
Yeah, definitely.
It's cool that we're talking about so many different tools because you see that they all can work synergistically.
They all have their strengths.
And as long as you are, like, what needs to be consistent is not the apps, because they're never going to be.
They're always gonna have different philosophies.
They're gonna have different design, aesthetics, different brand guides.
But if you are consistent and it's sort of like,
your locus of control is sort of internal,
like you have your own method,
then what the tools do,
you're kind of just like, oh, sometimes I like what they do, sometimes I don't, but they are not the ones determining how it works.
I have a system that is...
specific implementation, and the tools are just they slot into different parts of that workflow as I need them.
I love that.
And think,
again, as you get faster and kind of know better how you work, then you're able to switch out different
tools or be like, actually, I could combine these tools, these two into one or whatever.
And you get faster and better at doing that.
But it's like that Justin.
time tool management, right?
That get better as you use the tools.
Yeah, this is probably moved to this is probably moved to notion by now.
So, I mean, I have almost everything living in Notion, but I totally understand lots of
people like to manage their tasks externally or they've built their own systems and I
think whatever works for you and keeps you productive and not doing too much procrasto planning is awesome.
It's a real thing.
Someone asked, do you guys even use the finder in OSX or is everything stored in Notion?
If not, do you link to your finder like you do with that.
I still use my Finder because there's still project files that,
like Photoshop files and things like that, that it's just easier for me to pull from the Finder window.
Like I'm not going to be storing all of those files in Notion like that.
To me, that is an extra step that doesn't make sense.
I know about you, how much you use the Finder versus your apps.
Definitely.
Same.
I my Para method, which is sort of mine.
It's my solution to how do you get organized when you have to use all these different platforms?
Yeah.
foreseeable future.
We're to have to use different tools.
And it's essentially using the same organizational scheme instead of a different one in each place, which is how people tend to do it.
Here's by date, here's by client, here's by project, here's by what I feel like, here's nothing at all.
You just have the same system.
And yeah, there's always these exceptions.
You know, you have huge Adobe Photoshop Adobe Illustrator files.
Those are never going to make sense to store in any knowledge management.
Because there's just these huge, massive files that can only be opened by Photoshop anyway.
You're going to have cases where you want the raw thing.
You you don't want it in any way.
any sort of structured database, any proprietary file format, you want just the original, all sorts of use cases.
But I do for that is, I use what's called SIM links, a SIM link that stands for something I can't remember.
it.
So this is what I use to sync my, basically my entire computer file system to Dropbox.
You can't actually just get all your,
your main, like your home folder, your documents folder, movies, music, all those and move them into your Dropbox folder.
But for various reasons, I like to keep them where they are.
But what a SimLink does is it sort of creates like an alias essentially, like a ghost folder in Dropbox.
So it says, you know, documents there's a finding the documents folder and bringing it onto Dropbox.
I can probably show that, but basically what this means.
Yeah.
Now let me show you.
So, like, if you look at my home folder, on the Mac release, this is kind of where everything is stored.
It's, you know, your pictures, music, movies, downloads, documents, all that stuff.
And then one of these is my Dropbox folder.
And you can see here, this is the one that's being sold.
But the issue is that I want to sync my desktop my documents and my downloads folder continuously to Dropbox
I want anything that I put in any anywhere in these three folders to be synced to Dropbox
But I don't want to have to get them and actually move them there
So inside Dropbox you can see like here see the little tiny block arrow Let's see if I can make that bigger.
I don't know.
This is what's called a SimLink.
If you just look up how to create Sim Links for Mac OS or Windows PC, you'll find many, many tutorials.
What does is it go find,
what this arrow says is go find the desktop folder which is actually here, and sync anything that's in there to Dropbox.
What that means is it's funny,
before I would,
so the advantage here is as soon as you're working on something,
which tends to be the stuff on the desktop,
is the stuff that's active right now, if I step away from my computer, I can access that from anywhere.
I can access that from my mobile devices,
I can access that from a different computer,
even if I were to lose my computer,
if I can get access to any computer,
and the thing has been synced, then I can access what is in all my main working folders from anywhere, and that's just super valuable.
So I can documents, I have my parisystem here, with my projects, and every one of these folders, in one of my devices.
That's awesome.
You haven't got any questions about that?
I like you would have saved me a lot of time when I did the initial move of everything in Dropbox,
where even renaming a folder to projects was like, this is going to take three days to sync all of your files.
And I feel like there could have been a better way to do that.
Yeah, it's true.
It takes some,
uh, Some upfront sinking and I did try to move away from Dropbox because I thought it was too expensive and I moved to this other sink service that was a catastrophe
I mean,
you don't you realize that what like what Dropbox does behind the scenes Which is make it seamless and simple and you don't have to worry about it is well worth the money
You know what actually I would try to move to Google sync Like you think,
oh, Google, you know, using Google Drive as your cloud storage, that's going to work.
It's Google.
It was, I've never seen a product from Google work, work so bad.
It it would tell me files were synced and they actually weren't.
It would tell me certain files just cannot be synced for some mysterious error.
It would sometimes just not sync for some mysterious reason, like, definitely, unless something has changed, I would avoid Google Drive synced.
Wow.
And then you think like, what's an hour of your time worth and how much time was spent trying to make that work?
And it's like, well, okay, Dropbox is worth it.
It really is worth it.
Yeah, that's awesome.
Some of the other questions that have come in are a little more techy.
So I don't know if you guys have any other questions about,
you know,
Tiago's, whether it's the philosophies of how he organizes things or, you know, gets things done
because, you know, Tiago's a smart cookie and it's a nice chance to pick his brain.
Otherwise, we'll try to answer some of these slightly more checky questions.
Someone asked, how do you manage media photos and such within this workflow?
Yeah, media is interesting a few different ways.
So it depends how it's being used, depends how it's being used, so a few things.
The sort of default, like the cachements like Basin, is I have all my photos synced from my phone to Google Photos.
Google Photos does work incredibly well.
So that's like the last case scenario.
Any photo that I take on my phone, which is almost all the media that I create, is automatically synced to Google Photos.
But then there's a few things.
I one thing on my weekly review is to just go through the photos from the past week.
And there's any, so there's a couple scenarios.
One is they're not really just like a photo I took at a local event, but like ambiguous creative inspiration.
It's like a piece of modern art that is like, oh, that could be used somehow.
Or it's a photo of like,
often art,
but it can be sculpture,
it be posters, graphic performances, usually something creativity related that I want to save where I'm doing my creativity work which is Evernote.
So I'll just get it from Google Photos, save it on my desktop and then put it into Evernote.
And then the other scenario is there's sometimes business related to If I speak in an event,
there might be 50 photos that come out of that event, right?
And thing with professional photos is you never know what you're going to need, right?
You can get head shots,
which is just like your face,
but sometimes you need something looking like mysterious, sometimes you need to look like up to the side, sometimes you need to be really productive.
But yeah,
really, you all this variety because, I mean, maybe this is exclusive to creators but your face or your image has to match what you're doing and so but
then those photos don't make sense to take it down right now because we're
just be too many there would be you know thousands of photos so I have Google
photos for my personal Gmail but then I have a separate Google photos for my
business so I use Google suite which is Google's you know know,
uh, services for managing your business using Google and it's cool because since they're both in Google photos, all I have to do is select those photos and then say, share and
share them from my personal Gmail to my work email address.
And then they just pop up right there.
I don't have to like export.
I don't have to, I don't have to like download them and then re-upload them.
They just get kind of shuffled right over there.
And the cool thing is then I can open up my work Google photos and I have just,
I mean, thousands of photos, every conceivable professional scenario.
And I'm constantly surprised by, you know, how diverse my needs are when it comes to photos for work.
I think that's super smart.
That's something I haven't taken the time to do, but I do think it's often like, oh, I need that profile shot.
it's combing through that, you know, big folder of photos.
I think that's a really great use case.
Somebody asked a great question, how do you balance your creativity work versus your maintenance work?
I find myself favoring the maintenance just because there's always something that seems,
there's always something that needs to be done and it's probably easy just to do that maintenance work.
So yeah, how do you almost like make your manager time, right?
Like do you balance that time?
Yeah, there's a few things.
One is by day.
I concentrate all my calls, meetings, anything that is like an obligation that is time specific on Monday, Wednesday and Friday.
And then Tuesday and Thursday,
it's it's like it's I'm religious about it like Tuesday and Thursday It's like I often sleep in it's like it's like Tuesday and Thursday.
I'm like a starving Parisian artist Just like I get up and I just like sit in bed and I wander around and I just like I need that free form
I can't be like in this 45-minute slot
Usually what comes out of those days is some finished piece of work on Tuesdays and Thursdays in that come on board
You saw it come on board you saw often be getting something from draft to finished, right?
And the only way I can get away with that is Mondays, Wednesdays, Fridays are pretty packed.
Yeah, like today I have from 11 until 2 30 And then, again, at five, pretty much back to that calls, which is also fine.
I kind of get in that mode, you just be in the mode of being on Zoom calls.
Sometimes, if they're only by voice, I can take a walk and do like two or three calls
in a row, just walking around our party.
Yeah, that's the main way.
And it makes it so clear the division, you know.
But the other way is...
I really handle maintenance tasks in my weekly review.
My weekly review is a, it's like a 10 point checklist that I've really carefully refined over the years.
And know basically in like an hour,
if I follow this checklist,
I go from the biggest chaos,
just total, everything is my life as a mess to almost complete clarity in like an hour or two, which is the most amazing thing.
You know, if you think about it, you can only go out of control when you know that you're able to get in control, predictably.
Yeah.
Right like what allows me on Tuesdays and Thursdays to just be wandering around as I know Monday morning Wednesday morning Friday morning
Not the whole day, but just in this defined slot.
I can just go bam bam bam bam Essentially just what I'm doing in the time is just clearing all the inboxes.
You know everywhere that information is collecting I'm just clearing them more And David Allen always says,
you know, things only get piled up and accumulated if they have nowhere to go.
Ah, so true.
Right?
As long as you have somewhere to just go, you don't have to read it necessarily.
You don't have to understand it.
You don't have to engage with it.
You don't have to complete it.
You just have to be able to make one clear decision
that it goes from the inbox to this place and that you know where that place is when you need that information.
And are you doing a daily review and a weekly review?
And if so, like you have like a set, is it like end of day on Friday after all the chaos is kind of done?
Is that your kind of review time?
around that review process.
Yeah, you know, I've never found it useful to have an exact schedule time.
I know David Allen,
there's all these debates like, oh, no, it's Wednesday afternoon, it's Sunday evening, it's Friday at 1.30 p.m., there's all these theories.
But reason, the reason I, it's variable for me is it depends on the current workload.
If I'm, say, in middle of creating a course, I know what I'm doing for the next two weeks.
Right?
I don't need to, I don't need to step back and do all the sorting to try to figure out my priorities.
It's like my focus is clear.
And in fact,
I would say it's counterproductive to,
you know,
if you're about to land that big client and you're doing everything and you're on the phone and that's all these things happening,
that's not the time to go, oh, I have to go to the gym.
Like, because this is the time right at this moment.
Like, you need these times in life where you just let it all go.
But then you need to, you need a way to come back.
And what I find is,
is there will be weeks where I'm doing my so-called weekly review,
like every day, because things are changing so fast and I'm just doing a bunch of small things.
And then other times where I don't do my weekly review for two weeks because I'm in immersion creator mode.
So I sort of see it more as a variable thing than like a fake.
I really do appreciate that,
like nice to hear that because I think a lot of productivity tips and advice can feel very rigid and feel like this is the only way to get this done.
And I feel like as much as,
you know,
you're quite structured and you know you're very into productivity,
you still you're creative and there's a lot of room for moving things around
and adaptation and I think that's really important for people to know that it's
not a fixed process so I just again think that's very permission giving that
like if you if you miss a weekly review it doesn't have to all go to shit because
you're like oh no I broke the system and it you know I skipped my habit
whatever you just get back on board and you pick things back up again and adapt Totally.
Yeah.
Yeah, it's the there's creativity in that too.
Yeah, and I think what you said is important.
It's like organization really lays the foundation for creativity.
You can only really be spontaneous in your life if you have a life that has a certain amount of predictability in it.
And I often see people sort of treating those things as counter to each other when in fact they're really complimentary.
And you look at,
you know, I grew up with a working artist as a father, and he was highly organized in the ways that mattered.
You know,
in at the certain leverage points that determined whether he was going to move forward with his artwork,
which were paintings, he would be highly efficient, highly structured, but then where it didn't matter, he would just let it all go.
And you only have the energy to focus on those leverage points if certain other parts are just sort of free-for-profit.
So I think there's there's something in that as more and more of our work it gets to be like
art Like an increasing percentage of our work is creative.
It's spontaneous Which ironically means that the increasingly smaller percentage that is predictable needs to be super predictable and organized.
I really like that Yeah, I'm fully on board with that.
It's like, yeah, structure enables creativity.
But just enough, the just in time, the just enough, not overdoing it, giving yourself room to ebb and flow with your schedule.
I love it.
a few other questions came in related to that.
Someone said related to creativity versus maintenance, how much time do you yourself?
No input.
So you have time to mull and reflect.
I think you kind of went over that with like you've got your Monday, Wednesday, Friday schedule, which I think is awesome.
Let's see.
Someone else asked,
I think we might have covered,
most of those oh another question that popped in was can you share the main
10 steps of your weekly checklist how do you go how do you manage to go from
complete this organization to organization yeah it's a good question so it's very simple it's this little guy right here And,
you know,
this started off much longer and I noticed this with people,
they'll have things like review all next actions and I'm like,
oh my God, that would take hours or they have, you know, weekly review, review all life goals for next four decades.
And I find what's better is to just,
like, really my guideline for this is what you're already gonna do anyway you know are you going to you know review
your budget anyway this week then just put in a list are you going to look at
your downloads folder put in a list
like do what you're going to do anyway and just put it into a checklist so it
actually becomes streamlined and I find that that I can do this like I said in
about one to two hours and the real key is to only sort things not Right,
like, if you start clearing your email inbox and start responding to emails, you start taking, oh, God, for taking action on those emails, you're lost.
It's immediate email.
All you have to be doing an email is just deciding what needs to be done and putting that in your task manager.
And things, one of the things I like most about things is it has this quick capture.
This is a little window that comes up when you do, in my case, I have it set to control space bar.
And then if I'm looking at an email and I do control option space bar,
then it automatically gets the link to the email and puts it right there in the notes.
So then I would have here, you know, something like add David to speaker's list.
That would be the task,
the link to the email here, in case I need context, I hit save and then it would show up right here.
That's really the key to the whole system is only capturing tasks, like yourself to only the manager decisions and not executing anything.
If you do that, you can do this list easily in one to two hours.
Love that.
I do the same thing, but I'll do it in my weekly agenda that has an embedded task view.
Check out the email inbox put the tasks in there.
So again,
it doesn't it doesn't matter what tool you use But the point is having a system like this where it's like you're just sorting that email inbox.
You're not actually doing the work that's required within the email, if that makes sense.
Yeah, you have to be able to trust that the place you're sending that to is going to be reviewed on a regular basis.
You know, for most people, the only place that they're confident that's going to happen is their email inbox.
And therefore,
the email inbox, and I have one of I think actually maybe my most popular post of all time, is One Touch to Inbox Zero.
You can search for that on Google or my blog, and it's basically just the email inbox.
It's a content and knowledge management system.
It a reminder system.
It's a calendar system.
It's a to-do list is a contact manager and It was not designed
It was never meant to do a dozen different jobs and so much of what productivity is the past
You know 20 years of productivity is just getting all those jobs and like what's the word?
Decoupling or decomposing them into things that are actually designed for those purposes.
Of then you need a method or a checklist at least to go and check all those little places that you sent those emails to.
Yeah.
Maria asked, do you follow this checklist completely or do you pick up and choose what to do?
Totally, yeah.
You can kind of tell the theme here.
I'm always picking and choosing.
And tends to happen is I know,
and I could even probably bold certain of these, I know some of these are essential and some are just nice to have, right?
Like clearing my desktop and my downloads folder, that's just, you know, making my digital workspace nice.
It's not going to, you know, if it's Monday and I know I have something really urgent to get to, I can just skip those.
Same thing with Evernote inbox, same with budget review.
In really if I'm truly pressed for time,
I can sort of compress this checklist down into just clearing my email inbox,
checking my calendar, filing my, the open loops I've collected in my task manager and deciding what I'm going to do today.
Really, you what the output of this?
It's not just a feeling of calm,
it's,
You know,
the ability to just generate in a short amount of time,
what matters now,
not reacting in the moment,
but from a bird's eye view considering every single priority in your life, and then deciding on just five or ten things is matter.
So often with modern knowledge work, whatever you're working on, there's this voice in your head that you should be doing something else.
Ah, so true.
And that voice is constantly going, and it's taking up resources.
It's going, oh, maybe you should be doing that.
Oh, maybe this would be easier.
Maybe this would be more valuable, maybe more impactful.
Mental spinning.
It's like it really is.
It's like this nagging self-doubt that never allows you to fully give yourself to one task, which is a prerequisite for creativity.
You know, creativity, that voice is really important.
It's the inner critic in your prefrontal cortex that's nagging and pointing and being perfectionistic.
You can't truly access the full reserves of your creativity when that inner critic is running the show.
I mean, this goes back to like neuroscience studies.
At some point in flow, the inner critic has to shut off.
And this is, comes back to what we were saying, structure enables creativity.
The purpose of structure is to give your inner critic the self-confidence that it can just rest.
It lay back, can you do your thing because you've given it the assurances that everything has been looked at.
I love that.
Someone asked,
you say that you should not respond on the email while doing your weekly review,
but the getting things done says do everything directly if it only takes a few minutes.
So you're processing that email, if it is a two-minute task, will you just do it or do you leave those in the inbox?
How do you deal with those quick two-minute tasks?
definitely something there.
I think that threshold probably depends.
Like, for example, if I come back from vacation, I've been off the grid for a week.
If I were to follow the two minute rule, it would take me like three days to answer my email, right?
So it's partly the volume of email that you have.
Like, if you have that many, you need to lower that threshold and just capture them faster.
But then other times,
like if I know I don't really have anything going on today,
then just,
I will respond to each email just as I encounter it,
because I know I don't have to get quickly to that end point of having my today list.
So guess one of my operating principles that's coming out of this is like I don't treat virtually anything as hard and fast maybe this comes back to
how I like seeing everything as creativity it's like I'm always trying
to sense okay here's the rule here's the principle behind the rule How does that principle apply in the situation?
And always, it can be- When can we break it?
Yeah, it can be bent, it can be
broken, it can be split in half, it can be abstracted
to a meta level or down a There's, I mean, I really love this stuff, but you don't, just make a, checklists and follow it.
Yeah, a question that came in too was like,
what do you mean was step seven of your weekly review list where it says prioritize and file new,
That's pretty tied in with the getting things done methodology of like those things that haven't been sorted, right?
like just,
whether it's tasks or things,
just email, like all the things that's kind of creating that mental clutter that needs a decision to be made, right?
Whether this is a thing to do and I need to schedule it.
This is the thing I need to archive.
This is whatever it's that, those loose ends that haven't been processed.
Exactly.
Yeah, your task manager inbox, if you follow this approach, starts collecting so many things.
I probably have,
new open loops that I've captured every time that I clear the inbox and that's daunting you know to 30 to 50 things
But each one just needs one decision and you're you're still like you're you're still not acting on them
You know you found you saw an email you captured the task and went to your inbox task
manager You see it again
You're sort of clarifying what it means exactly still not acting on it in a funny
way It can feel like you're you're sort of continuously postponing things and you are
But it's it's effective because you're postponing them to the exact moment when it's most Appropriate to do that thing,
which is almost never now Otherwise it would feel like everything needs to be done now, right?
Yeah, not possible Exactly.
Yeah, Masha put clarify that that's what I'm doing with those 30 to 50 things I'm just because you know with capture the key thing is that no thinking required like I sometimes I'll have open loops
I said like,
you I had one today book Seattle That was the only thing and I was like,
what was that because I was on a street corner and probably Yeah typing it in or even on my watch where you know,
I need to just say something briefly to capture and I was like, oh, okay Oh, okay.
I'm going to Seattle next month.
Okay, book.
Oh, that probably means the flight hotel flight in hotel And so I just look Seattle with book hotel and flight in Seattle.
You didn't have a snippet for that It wasn't one of your consistent.
Yeah, I could I could do that.
Yeah Um,
another that came in was do you follow these are for these tools on your Creative Tuesdays or Thursdays
or are they reserved for your admin days?
Admin days, oh my gosh, I don't even look at email.
I can't, if I were to look at email on a Tuesday or Thursday.
all hope would be done.
It just gets sucked into it.
I don't look at anything on Tuesdays and Thursdays.
Usually, I begin the day.
I have one note or card in my column that's like a draft or an outline.
So it's had some work done, but it kind of needs that last jump to completion is the heart.
artist.
There's the creative energy and a creative momentum that has to be deeply embodied,
that have to, at least I have to really generate over a period of hours to get it over the hump to completion.
I usually have it in mind before the day begins.
In fact, probably previous day, this is the other value of having designated days is like on Sunday, that gonna do on Tuesday, right?
And so my evening reading on Sunday night might be related to that post.
I might be,
you know, summarizing and highlighting one of the sources so that on Tuesday, I can just quickly get only the key points from that source.
It's like there's momentum building over days.
So I get up in the morning Tuesday, I'm excited.
I what I'm gonna be doing.
It's like all my neurons are primed.
You know,
there's a priming that happens where you actually have to load up all of the knowledge and information in order to write that thing,
especially because what I'm often writing is really in depth long form pieces.
I can't just load all that stuff up in a minute.
and that way I can take most of the day to write that thing, send it out in the evening.
I know that that all sounds like it takes a huge amount of effort it does, but those pieces are my business.
I my entire business is just built out of these Lego blocks that is blog posts.
That's all it is.
My business is creating blog posts.
primarily.
And secondary is assembling them into products and services.
So obviously that's been like your major lead generation.
Like you said that one touch email management blog article is probably like a piece of evergreen content that continues to pay dividends today, right?
So and it like how many times have I shared the the para method,
you know,
of It's when you've created these pillar pieces of content like that stuff will be selling your course for you long into the future, right?
So I'm curious how much of your Tuesday's Thursdays, which is your creative and creation time.
Are you doing any client work?
on those days, how much is your type of talk about between self-directed, your own products and services versus other people's products and services?
Yeah, definitely.
Focus days definitely include client work, especially if you have to create something for you.
Although sometimes it's surprising how much they overlap.
And the overlap between these different kinds of work is kind of one of my big things.
If you search for the rise of the full stack freelancer,
the full stack freelancer is what I am,
it's sort of the model that I advocate,
and it's like, Like you can do consulting, coaching, you selling, selling ebooks, selling workshops, selling online courses, all these things are actually synergistic.
And one way they're synergistic is that they all rely on content.
So often, you know, with that combo on board, you might think like it's so unfocused to have 50 things they're working on.
Like why not have.
I don't know is Tiago frozen for you.
It's frozen on my side.
Can you guys still hear me?
I hear Tiago anymore.
Can you hear Tiago?
Oh, I can't hear Diego.
Three.
Oh, okay, you were frozen for a little while, they're sad.
Oh, and now you're muted.
Oh, well, I know that we're already, we're already kind of 10 minutes over.
I don't know if, if Tiago will come back.
But, oh, no, I'll assume that, I'll assume that his, um, internet connection is, is gone.
Sad.
So I know we kind of...
went off track a little bit from the blogging,
but I just think Tiago has so many amazing insights in terms of kind of how to organize your space that I think are so,
so valuable when you're just getting up and running with Notion.
I know we had a lot of questions about kind of how to do some of the things in Notion,
how to set up those Canva and boards, how do you actually do that?
Notion does have a lot of amazing starter templates that you can start from if you're really, really just getting started.
But otherwise, I would say definitely check out my YouTube videos, check out.
at the top of the window here.
And can check out some of our past office hours.
We have that building from scratch one that if you're totally brand new,
that one will give you a little bit of a sense of kind of how to databases work,
how to pages work, and hopefully that will give you some place to start.
Any other questions?
Put in here.
We'll definitely keep them in mind for future office hours.
And I'll do my best to answer those.
I some of these are really technical and they're not necessarily something that we're going to have time to answer in terms of how to.
I know we're kind of, we've already completed our hour.
So thank you so much everybody for showing up for these office hours.
We do these every week.
Again, sometimes we do how to, sometimes we interview people.
Next week is project and task management, which is probably the thing we get the most questions about.
How do you actually manage a project, manage your tasks across working with different, a number of different.
consultant and you're looking for how to actually do this with clients.
Definitely join us next week with Jason Resnick.
Super excited about that one.
Thank you everyone for showing up.
Really appreciate it for spending your Friday morning or evening depending on where you're at.
So we will see you next week.
Thank you, Tiago.
Sorry for the unceremonious ending, but we will see you next week.
Thanks guys!
Thank you very much.
Okay.
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