Tutorial: Syncing Airtable and Google Sheets & Avoid an Infinite Loop

Tutorial: Syncing Airtable and Google Sheets & Avoid an Infinite Loop - Zweisprachige Untertitel

What's up guys?

So in this video I'm going to you something very cool.

It's basically syncing up air table with a Google Sheet through a few just air table internal animations.

This isn't going to be a full update sync,

but this will be as much as you can get with what you have with the animations in the air table.

So, if you're interested in that stick around, but if you haven't met me before, my name is Ben Green.

I'm the owner of Optimize.

I ask them what we do is we help business owners create, just like you, help you optimize your information systems.

Take your workflows from very manual tasks to very automated tasks, but Zapier.

Use and Asana to help organize your team with communication, project management.

a lot stuff like that.

So you're interested,

check out the link in the description or request a consultation from me or someone on my team with how far they do,

we'll get right in the video now.

So as you can see, we are in my air table here and we are also in Google Drive here and Google Drive.

So basically what I'm going to you in this video is just a simple context sheet.

So whether you're adding contacts in one place and you want to be adding them in the other,

or you're like basically that is the use case here.

So what I want to do here is show you what I have in the Google sheet first.

So I have just this simple context spreadsheet.

sheet, and this could apply for many, many rows, but I'm just going to show you, or many, many columns.

I'm just going to show you two.

Yeah, two.

So we have here, and we have an empty air table.

So if you want to be syncing these up,

the ideal place to start when you're doing this is to start from the same place in each sheet.

what I mean by that is if I'm in here then I want when you when you set up the

automation when it starts you want the Google sheet to equal the air table so

I'm going to copy that and then I'm going to come over to air table

So now this is where I would consider these are equal sheets now

or like this is an equal table and an air table and this is equal to the Google sheet.

So we're starting from the same place because this data really isn't going to come in retroactively very easily unless you,

I think you can do that with the integriment.

But for us,

what we're going to do is if you just come up and click automations,

and I already started one just to play around with it but what you're gonna do

is you're gonna click automations click new automations you might have just like

a blue box here to click new automations but I'll click new automations up here

and this one is going to be new row and G.

So what you're going to do here is you can name it whatever you would like,

and then you come down here and say in Google Sheets when row is created,

so you're going to check your Google Sheets account and I just connected mine,

if you haven't connected yours just press connect new account and then you'll pick whichever Gmail account you're logged into.

And so now you can select your spreadsheet from Google Drive.

So I'll go and select that from my Google Drive now.

So now that that's complete, I can click done.

Before you move on, you have to select a worksheet.

I selected the spreadsheet.

So I only have one sheet in this Google worksheet.

And now we can run the test in here, test ran successfully, and we can click done.

So that's it for the trigger.

Now what you would want to do is you would want to come add an action.

And so you want to pay attention to this trigger.

So this trigger is when a row is created.

So when the row is created, I to add an action to create a record in here.

table.

So when I create a record in air table,

it needs to be in the contacts table, and I need to add both of these fields.

So when I add both these fields, what I can do is I can pull in dynamic data from the Google sheet.

So I can come in here and choose this row and row values, and then I can insert one of these two.

So for this first one,

And then if I come down here and click this little blue button,

I can pull in data from the dynamic data as well for the email.

So now I can just run that test and it will add another record here.

And now you can click done.

And so that's half of it.

So now if something is added in Google sheets,

it's So we can turn this on

So now what you might want to do is you might want to add a filter in here because I think

It what you might get into is a infinite loop and so we'll we'll test that out without adding any

any conditions or anything And an infinite loop just means it's constantly adding a new one in each place,

so I'll show you that in a second.

So this one's going to be a new record.

in air table.

So the new record would be a new record.

We'll start out with this one because you can't come back and change it.

But we'll basically just say in the context table, when name is not empty and email is not empty.

So basically any new record that matches the conditions of this.

So we'll run that test.

And I just like to do that to make sure there's data in there because it fires pretty fast.

So once those two fields are good.

And then we want to come down and click append row in Google sheets for the action and

again We can just select that Google sheets account

And then you can select your Google sheet from Google Drive and then select the worksheet

So sheet one and then the row data

So I'm gonna add both of the columns in here that I want to be appending in Google sheets and what we can do is now we can choose

want to say insert the name and insert the email and so now we can do it I can

come over here to run this test and if we come over here we can see it added my

name right there so that's perfect so now we can click done and we can turn this

But I believe what might end up happening is if I come in here and add then green then

optimize is.com it will probably fire pretty fast and so you can see it fired before I even got done spelling my whole name.

And so now if I come back here to this,

what it might do is it might add it again,

and here's my guess,

because this is gonna fire every time there's a new record in either place,

and each time there's gonna be a new record in either place with the action.

So to avoid stuff like this happening where you have the...

this, you might want to have like a single select field.

So a single select field is like a drop down essentially.

So this is trigger.

So actually, we can also go test this in here to make sure this works.

So Ben green, Ben gmail.com.

So you can see I don't know exactly how fast that one is.

I know the one that happens inside of air table is pretty instant So I think eventually that data will come in

here But what I would add in here is just a trigger to update as well as trigger

So you want to make sure you have complete information in here for the pull to trigger and the email?

So what I would do is I would come in here and say send to G sheets and sent from G sheets.

So I'd add both of those in there.

And then when you have a new record and air table, you want to make sure that that one condition is met.

You want to make sure that the trigger

matches the conditions of being sent to GSheets

because that's what you want to do to be able to update this and without having incomplete data like this example right here.

So now we can come back here.

Oh, and we can see that I just added that.

So that's awesome.

So yes, here you can see the sort of the infinite loop here is we didn't get done typing that in here.

But now I came and added that here right here and then added that again right here.

So this will continue to go into an infinite loop.

But if we update this,

Then we can avoid that so you want to add a filter in here that way

It's not just like adding one in one

place Adding in the other and then when that that one's added add one in the other place and then when that one's out of that

Add one the other place

Because it'll just do what I did right here

So if you add a filter in here when make sure you choose the trigger winner record matches And like the air table table,

then you can avoid that, just like what I did here.

So now that's updated and this won't send to Google Sheets unless the trigger is send to Google Sheets.

So that'll avoid us running into that infinite loop.

So I hope this was really valuable.

I hope you learned a little bit about trying not to cause infinite loops in here as well as to sync up a Google Sheet and an air table.

This doesn't go into like anything that's zapier.

This is just completely able to be done within the power of air table.

Now I'm pretty sure there's like, if I went to zapier there might be some update records.

on either end, but we didn't get quite get into that in this video.

If you enjoyed this video, you're probably going to enjoy this video right in the end screen right here.

You can go and click on it and it will take you to learn all about designing a database

So this is one of the most common issues that I see with air table beginners is they don't know basically the database fundamentals and in this video I go through step by step I think

there's seven steps that I go through to creating a database from scratch with nothing else and it goes through just everything you need to know to be able to create a very high functioning database

for you and your business.

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